Outlook is Microsoft email program embedded with MS Office suite. Whatever might be the reason, data loss is common to most of the PC users. Some of the Outlook users do not consider importance of taking backup of Outlook data until Outlook data items are lost from their Outlook profiles. It is necessary that Outlook data items are to be taken backup along with all components like contacts, calendar, tasks, notes etc of your Outlook profile. If all the settings of Outlook profile like email signatures, junk email lists, journal entries etc including attributes of Outlook profile are not taken backup along with the PST file, then this backup file is not worthy. As some of the settings of Outlook profile are missing, this backup may not be helpful for migrating to upgraded version of Outlook. Sometimes, this situation may lead to abnormal or sluggish behavior of Outlook.
Microsoft does not provide any special built in utility to take backup of the Outlook data. Before taking backup, you have to know where Outlook stores data and its location. Normally, Outlook stores its data in a single PST file and it is almost located in program files of your system until you change the path of drive during installation of it. If you are using Outlook with Microsoft Exchange Server, then Outlook data is stored in Exchange Server mailbox taken care by the administrator of Exchange server. To backup outlook PST file instantly, you have to rely on best utility that takes backup of all the settings of the local PST file.
You may use Outlook in business environment where you store all the business or project related issues in it. You may lose Outlook data from your Outlook profile due to software malfunction, sharing files over the network, improper exit of Outlook etc. Therefore, backup is to be taken by Outlook users often. There are three main options to backup Outlook PST file. The first one is taking backup of Outlook PST file by exporting it. The second option is copying the PST file to another disk and the last option is using a backup program to save a copy of the PST file like using CD or DVD to save it. Remember that Outlook requires read and write access to open PST file on CD. Outlook PST file maintains a database that contains various tables of information. Each table may contain many fields that have the Outlook data. Along with PST file, registry keys that lies inside the database of Outlook PST file are also taken backup that contains Outlook settings.
Remo Outlook Backup and Migrate is efficient backup tool that backup your entire Outlook profile along with message rules, email signatures, junk email lists etc of MS Outlook. This tool provides a complete list of all the Outlook items to select and save. This utility provides security to your backup archives by providing a password to them. This software allows compressing backup archives using various compression levels to save disk space. You can download demo version and preview backup process.